Minutes
Thousand Island Voyageurs
Watertown, NY - Sept 6, 2008

1. The meeting was called to order at 9:30am sharp by Chapter President, Lyn Gordon.  
2. Past President Rosie Grigaitis led the singing of the national anthems followed by a moment of silence for past members and members of the joined armed forces.
3. The Chapter president thanked himself, Chris Charney, Grace & Roger Preston in their capacity as Rally Masters. Regrets were extended that the Preston ’s had not been able to attend the rally as yet but were expected later in the day.  
4. Chapter Secretary, Gary Grant read the minutes of the last meeting held in Mallorytown. Moved by Barb Haig and seconded, the minutes were adopted.
5. The Secretary reported there were two get-well cards available for members who were ill and unable to attend. He also thanked the Bylaw Committee for their hard work and advised the membership, with the adoption of the amending Bylaws later in the agenda, the Chapter’s Bylaws were now current and up-to-date for the first time in over 10 years, and that the entire membership should also be applauded.  
6. The Treasurer, Leo Grigaitis advised the current bank balances were $3,275.28 in the Canadian account and $2,748.58 in the US account. No further report.  
7. Vice President Canada , Robert Vanier reported he needed more individuals to suggest rally sites and/or act as Rally Master for next year. No further report.  
8. Vice President USA , Alice Foy thanked the current Rally Masters and volunteers and called on other US members to suggest new rally sites. She also stated progress was being made with member support for a couple of US rally destinations.  
9. National Director, Joan Lauzon reported she attended the National Conference in St. Paul Minnesota in July and took a Roberts Rules of Order training session.  At the Governing Board level, no dues increases are expected in 2009 and new initiatives for recruiting and retention were discussed.  The National Director also reported on the Chapter participation at the August NEAR rally thanking Gary & Nancy Grant, Doug Johnson specifically but also all members who helped provide handicap transportation at the event. Also at that rally, our National Directors reported she now sits as an alternate on the bylaws committee and is also on the planning committee for the 2009 NEAR rally. She called for members to consider supporting the event again and that there was a need for more Chapter member participation.  
10. Bylaw Committee Chairperson, Joan Lauzon read four amendments presented to the Chapter membership at the last meeting calling on a vote by membership on each item. All four amendments were CARRIED.  
11. Audit Committee Chairperson, Barb Haig reported a careful review of the Chapter financial records revealed no problems or concerns.  
12. Webmaster, Gary Grant reported the Chapter’s new web site www.FMCA.CA was now operating and invited all members to check the site out and send an email to the webmaster at webmaster@fmca.ca to express their opinions and suggestions to improve it.  
13. Vice President Newsletter Editor, Peter Scott reported he held the position for 71/2 years and not 10 as previously reported. He also reminded all members the importance of keeping membership up-to-date in regard to their email address. He reported again to the membership he was leaving the post and solicited any volunteers to take over the newsletter duties.  
14. Vice President Membership, Dan Bazinet reported two new members of the Chapter; Lloyd and Rosemary Cranston bringing membership to 79 units with 153 members. He also reported there were 27 rigs whose membership were due to expire and 17 in arrears. He expressed the importance of keeping your email address current with membership.  
15. Vice President Newsletter Editor, Peter Scott interrupted to advise all members if their address was on file as RR 1 or RR2, their address was now invalid. The Chapter needs full municipal addresses in the future.  
16. Chapter Historian, Sandy Scott reported she did not have the pictures from the NEAR rally ready but they would be available at the Spring Rally.  
17. Procurement Chairperson, Chris Charney advised the addition of a new Chapter hat into the inventory and to call on her for any TIV supplies.  
18. Alternate National Director – John Foy – No report  
19. The President turned the proceedings over to John Foy who, along with Barb Haig proceeded to hold the annual elections of offices for 2009. John called for nominations from the floor, failing which, the sitting member was asked to continue in their current capacity.  
20. The Chapter Executive Board Members for 2009 are:  

                            President                                          Robert Vanier
                             Vice President USA                         Alice Foy
                              Vice President Canada                   Joann Lauzon
                             Secretary                                          Gary Grant
                             Treasurer                                           Leo Grigaitis
                             Vice President Membership                Dan Bazinet 
                             Vice President Newsletter Editor            Vacant
                             National Director                                Joann Lauzon
                             Alternate National Director                  John Foy
                             Past President                                   Lyn Gordon

21. A motion ‘to allocate the sum of $500 to the National Director to offset fuel costs upon the submission of an expense report’ was made by Chris Charney, and seconded. A discussion clarified the motion was a maximum annual allocation of $500 and not an additional $500 over and above $200 already allocated to the National Director. CARRIED  
22. A Motion to Adjourn was made by Chris Charney, and seconded at 10:47am .  CARRIED.